Is planning a graduation party a bit more challenging than you thought? Students see their graduation as another step towards adulthood. You may see it as another step to your golden years of freedom. We’ll help you plan with some simple steps, so you’ll have a better idea of what you need to do for the big day.
#1 Where will you have the party?
For starters, get down to basics. Where will it be and what type of party do you want? Would you like it at a venue where it’s more centralized for your guests? Or will you have a backyard BBQ so Uncle Barney can crash on the couch after he’s had his fill. Once you decide on location, it’s time to figure out the specifics.
#2 Create a budget
A budget is a great place to begin with specific party planning. This is a big moment for the parent since they are the one fitting the bill usually. Venues can be pricey but fun, and a backyard BBQ can bring its own challenges. Start making a list of everything going into the party. Once you’ve decided on a budget, it’s time to pick a date.
#3 Picking a date
Deciding on the date gives you a timeline of what to prioritize and when. How much of a notice will you need to give Aunt Mary who loves the Bahamas in the summer? At what point do you need to book that venue? Having things on a timeline makes it an overall less stressful and more organized experience.
#4 What are you planning for food?
The food menu at a graduation party may be the most crucial decision you make from a guest’s perspective. Did you decide on the backyard BBQ or are you making things a little easier for yourself and having the graduation party catered. If you’re having your event at a venue, they may have the option to have it catered in house.
#5 What type of invites are you planning?
The next step is figuring out what kind of invitations to send. Do you take the standard route of paper invitations or the inexpensive electronic option? Paper invitations are great, but if you’d like to save some money here to put towards other areas of the party, go digital. Using an electronic invitation tool can be just as effective as paper, if not more. Even something as simple as Facebook invites or messaging everyone individually if you want it to be a bit more personal. Creating an event electronically also gives you a good idea of how many people will be attending.
#6 How long will the event be?
Unless you’re doing a simple dinner party for the celebration, a graduation party is usually around 3-5 hours. With this time frame, you give your guests the ability to come and go as they please, without worrying about a narrow 1-2 hour time frame. We all know how busy life can be, and how some family members just can’t seem to show up on time. So giving your guests the option to make it around their schedule is very important and appreciated.
#7 Planning the music?
Think outside the box when it comes to entertainment. You have plenty of options for a graduation party. You could grab the old boom box from the basement and call it a day. Others may want to rent or borrow heftier equipment if the event is going to be large. You could rent a DJ or have another graduate who plays music entertain the party.
#8 Dual graduation party?
Does your graduate have a friend who is also graduating? Whenever possible, have the party for more than one graduate. You’re typically able to split costs between families and even split the duties. Thus, making the entire event less work for everyone involved.
#9 Did you plan for special event insurance?
The final tip on our list is about special event insurance. If you have your event at home or a venue, you want to be covered if anything unexpected happens. For example, someone could get injured while attending the party. You may have alcohol at your venue and if this isn’t something that is covered you may be fitting their hospital bills on your own. If you have it at a venue and someone damages something at the property. Having special event insurance will have you covered for a minimal price compared to replacing whatever is broken or paying for someone else’s bills. If you don’t know where to start with event insurance, Vero Insurance is here to help. Simply fill out your information below, and we can help you through the process.
The best way to have a successful graduation party is to start planning early. Giving you the peace of mind that everything is in its place and ready to go before that special day starts to get closer. We hope all goes well at your graduation party.
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